Faceoff Show | Your face-to-face web technology podcast

Apr 5 2011

Episode 115: Project Estimation

Estimate how long your next project will take.

Bubbalon – Set your feelings about anything
Griddle It – Get a quick grid background to make sure you are lined up (via Phil Downer)

Why is underestimating is so common?
- The technologies for the project haven’t been used before
- At the time of estimating there are grey areas or complete unknowns
- No previous project ‘estimated vs. actual’ data analysis has been conducted to draw on
- Estimating time for a project is not fun
The more you can break down a project into its basic components, the easier it will be for you to estimate.
General Tips
- Add a margin of error
  - + / – 15% for wiggle room
  - For example, if our final estimate was $10,000, our estimate will show a final total of $8,500 – $11,500.
- Document your estimation and how you come up with it
- Estimation is not a commitment. Commitment is one number, estimation is always a range.
  - Your clients won’t expect you to know exactly how long it will take, a range will suffice.
- Try to divide your work into smaller chunks, at least 10% or less than the total effort.
- Watch out for scope creep as it will through all estimations out the window
Strategies
- -1st Count, 2nd compute, 3rd judge
  - Try to identify items in your work which are countable e.g files, classes, UIs, etc.
  - Calculate using this data the effort (in person/days).
  - Use judgement as the last resort